PlanShare
Share, collaborate and control, all in one place.
Electronic consultation & document sharing
About PlanShare
PlanShare transforms how you manage your stakeholder consultations.
You can share application documents with consultees, external planning professionals, local authorities and other public services quickly and easily.
Every consultee gets instant access via a web portal. You maintain complete control over who sees what, with granular permissions for viewing, downloading, uploading and commenting. PlanShare ensures that input from every stakeholder is captured, tracked and resolved without a single document going astray.
It’s the consultation solution that turns your biggest administrative headache into a streamlined process that practically manages itself.
At a glance
What PlanShare does
Seamless DataSpace Live integration
PlanShare lives right alongside your Submit-a-Plan applications in DataSpace Live. Switch between the original application and its PlanShare consultation with one click. Applications from Submit-a-Plan, the Planning Portal and even scanned paper submissions can all be shared instantly, keeping everything connected and accessible.
Intelligent document viewer
PlanShare supports over 250 file formats, so your consultees can work with any document type without having to worry about converting them. The viewer includes professional tools for measuring, redlining, markup and calibration, plus the ability to print plans to scale. Whether they’re reviewing structural calculations or detailed drawings, your consultees have everything they need.
Dynamic comment threading
Comments flow naturally between all participants, creating a transparent audit trail of the entire consultation process. Email notifications alert everyone when new comments arrive, while the incremental approach helps resolve conflicting views as they emerge. You can filter comments by type, track responses and watch consensus build in real-time.
Granular access control
You decide exactly what each consultee can do with shared documents. Set individual permissions for viewing, downloading, uploading and commenting on specific folders or files. Your sensitive information stays protected while the relevant documents remain accessible. You’re always in control of your data’s confidentiality and security settings.
Low-cost and sustainable
PlanShare makes creating, viewing, managing and navigating a consultation quick, easy and efficient. It removes the cost and hassle of creating and distributing multiple copies of paper documents for statutory consultees. PlanShare is cloud-based and fully hosted by us on dedicated servers, doesn’t require any on-site installation, supporting software or expensive IT infrastructure.
Work with us
Why PlanShare?
PlanShare makes consultation and document sharing effortless for local authorities and building control teams. Here’s why many organisations choose it:
Efficient consultation
Streamline your consultation process with electronic sharing and review, reducing delays and ensuring faster, more effective communication with all your stakeholders.
Advanced tools
Feature-rich document handling, shared communication channels, and a full activity audit trail keep every consultation clear and accountable.
Instant access
Consultees receive a simple email notification linking them directly to the application online. No software, no complicated setup, just immediate access.
Audit trail
Capture every comment and action in one secure record, ensuring transparent communication, accountability and confidence across the process.
Paper to digital
Convert scanned paper applications into electronic documents with ease, reducing admin and supporting your sustainability goals.
Always up to date
PlanShare runs within DataSpace Live, with the latest versions, support and training available, ensuring hassle-free use for all your stakeholders.
Seamless working
Whether at home, on site or in the office, PlanShare enables flexible consultation from any location, supporting the way your team works.
Confidential and secure
PlanShare protects your sensitive information, giving you and your team full control over privacy and confidentiality.
Get in touch
Let’s talk
Join the growing network of local authorities and building control teams already using PlanShare to deliver more efficient, transparent consultation services.
PlanShare eliminates the friction that slows down decision-making and project approval. It can save your team hours of administrative work, while your consultees will appreciate the immediate access and professional tools. Whether you’re managing building control applications or planning consultations, PlanShare can help you achieve faster response times, more transparent communication and better outcomes.
