(RBS) offer a wide range of document, plan scanning and file conversion services. Our customers cover the whole of the UK and we are recognised as one of the leading service providers. RBS have built up an enviable reputation for providing high quality, time critical services to Local Authorities and commercial organisations.
Resolution Bureau Services are warranted at an accuracy rate of 99.35% on indexing and image work. Scanning quality to meet full legal specification BSI 110008/BIP 0008 if required.
Daily Scan-on-Demand Service: My Virtual Mail Room
The My Virtual Mail Room bureau service provides Local Authorities with a cost effective alternative to in house scanning of daily paper applications. The service eliminates the requirement for Local Authorities to invest and manage their own expensive scanning systems and staff, delivering typical savings of over 50% compared to in house scanning. All applications scanned by the bureau are returned electronically and are quality assured and delivered within a guaranteed time. Documents are sent by post or collected by courier for immediate scanning and returned electronically.
Scanning of all formats, inputting of images into document management systems with full and instant retrieval of data.
Large Scanning Projects
We can undertake scanning projects of large quantity.
Managed Warehousing and Document Storage
Storage of document archives in managed warehouse facilities, including rapid response and delivery.
Provision of all scanning equipment and trained operator at customer site for a contract period. Consultations available.
Typical Work Undertaken
Drawing and document scanning
Scanning of A4/A3 documents as well as all drawing sizes up to and exceeding A0. Flexible output formats at all bit-depths including TIFF, JPEG, PDF and PDF/A for archival. Classification and indexing of documents via automatic, semi-automatic or manual processes, with option of double-blind keying for ultimate index accuracy. Export via secure FTP, portable encrypted media or direct connection to CMS with end-end encryption for data security.
Image and document format conversion and rescaling/rotating, duplicate detection and removal, file consolidation and rules-based classification and reorganisation. Images can be annotated or have metadata embedded or provided as a separate manifest file. All common and many less common formats handled.
Scanning of Microfilm including roll film, microfiche, and aperture.
Scanning of colour documents from A4 to A0 including maps: as well as colour slides, photographs and prints.
Indexing and Retrieval Systems
Indexing of digitised information for use in document management systems for quick and easy retrieval.
OCR and Adobe Acrobat Formats
Creation of searchable PDF and/or separate text files by optical character recognition (OCR) as an output from the scanning process, or from supplied image repositories. Production of standalone manuals, presentations and data sets on portable media which are fully indexed and text searchable.
Electronic Form Design
Implementation of electronic form filling and workflow systems.
Systems for managing and tracking physical files: bar-coded files can be indexed, located and securely managed.
DVD Mastering, Duplication and Printing
Preparation of DVD Masters, duplication and printing of DVD.
Evaluation of current filing systems and recommendations for converting to document management systems.